FMCSA

Starting and maintaining an FMCSA-compliant business is no small feat — and missing key steps can be costly. Gradient ensures your business is properly established and in compliance with federal, state, and local regulations.

• Business Name Registration and Licensing
• Employee Identification Number (EIN)
• Operating Authority, USDOT #, and Process Agents

Managing a fleet requires meticulous recordkeeping and meeting strict deadlines — a time-consuming burden for any business. Gradient handles every detail, ensuring compliance with FMCSA guidelines, the International Registration Plan (IRP), and the International Fuel Tax Agreement (IFTA). We help you avoid costly fines, reduce the workload on your staff, and keep your vehicles on the road without disruption.

• Title Work
• Vehicle Registration (Prorate and Commercial)
• Fuel Tax & Weight-Mile Accounts
• Hazmat Permits
• Intrastate Permits
• Over Dimensions Permits
• Heavy Vehicle Use Tax Filings (HVUT)
• Unified Carrier Registration Filings (UCR)
• Standard Carrier Alpha Codes (SCAC)

Tracking fuel usage and vehicle weight is critical for meeting state-specific and interstate requirements like IFTA. Gradient simplifies the process with accurate tax filings and streamlined reporting — ensuring timely payments and helping you avoid penalties, audits, or disruptions.

• Collection and Verification of Mileage and Fuel Data
• Tax Calculations and Preparations
• Tax Return Filings
• Recordkeeping
• Audit Support

Securing IRP credentials requires precision, persistence, and partnership. Unlike other providers that simply file your application, Gradient works directly with state agencies to obtain your credentials and retain detailed records for audit purposes — driving the process forward on your behalf. The result? Accurate credentials, fewer delays, and a trusted partner you can count on for every renewal.

• Validating Base Jurisdiction
• Compiling Mileage Data
• Verifying Equipment List / Roster
• Collecting Supporting and Required Documentation
• Submitting the Data to Obtain Billings
• Obtaining Credentials from the State

Managing ELDs involves more than just meeting FMCSA requirements — it’s about leveraging the data to optimize your operations. We provide expert support for device integration, training support, and consistent reporting — turning a complex system into a powerful tool for fleet performance.

• Leveraging ELD & Telematics for Fuel Tax and Mileage Tax Data
• GeoTab & Technical Support

Managing a compliant drug and alcohol program is critical to meeting FMCSA requirements — but it’s also a powerful way to create a safer, more reliable workforce. Gradient handles every aspect, from random testing and pre-employment screenings to coordinating with Medical Review Officers (MROs) and Substance Abuse Professionals (SAPs). With a drug-free workforce, you’ll minimize accidents, increase productivity, and create a safer working environment for all.

• Random Selection Management
• Test Setup, Coordination, & Tracking
• Follow-up Testing Program Management
• Document Retention
• National Network of Collection Sites, Labs, & MROs
• Supervisor Reasonable Suspicion Training
• Drug & Alcohol Testing Policy Development
• SAP Referrals
• DOT MIS & Audit Reporting
• Regulatory Consulting

Tracking and reporting drug and alcohol violations for CDL holders is an essential FMCSA requirement — but navigating the Clearinghouse can be complex. Gradient simplifies the process, from company and driver registration to reporting violations and conducting required queries. We integrate Clearinghouse data seamlessly into your hiring and compliance systems, giving you the tools to make informed decisions with ease.

• Company Registration
• Pre-Employment & Annual Queries
• Violation & Return-to-Duty Reporting
• Driver Registration and Support

A qualified workforce is key to reducing risks, managing liability, and ensuring operational efficiency. Gradient handles every detail of the driver qualification process, from verifying credentials to maintaining compliance records, so your files are audit-ready and your hiring decisions are informed.

• Employment Application Submission
• Previous Employment Verification
• Motor Vehicle Record (MVR) Reviews
• Motor Vehicle Record Monitoring
• Credential Verification
• Expiring Documentation Notification
• Criminal Background Checks
• Document Retention

Gradient ensures FMCSA compliance with trusted, professional specimen collection services. Our sites meet FMCSA standards and are staffed with experienced professionals trained to maintain the integrity of every test. Missteps can lead to errors, delays, and non-compliance — we make sure that doesn’t happen. With two Oregon-based locations, we offer accurate and efficient testing for both DOT and non-DOT clients.

Medical exams are essential for ensuring drivers can handle the physical demands of their roles — protecting both their health and your operations. Gradient’s Certified Medical Examiners provide thorough physicals to confirm drivers meet FMCSA and Oregon Department of Education requirements — keeping your team safe, compliant, and ready to perform.